Part 24: Meeting Cycles

by | Dec 6, 2021

By: Brian Ragan, Senior Strategic Management Consulting Services

The following is part 24 of a multi-part series on The KHA Way, KHA Management Consulting’s Integrated Service Offering. This blog series includes the benefits of using KHA Management Consulting Services and the components included.

In our previous post, we introduced the major components of continual success to you, meeting cycles and exit/succession planning. Here, we will look deeper into meeting cycles, breaking them into Annual Strategy Sessions, Quarterly Strategy Sessions, and Weekly/Bi-weekly Tactical Sessions.

In our Annual Strategy Sessions, which is to be conducted with the firm’s leadership team, we will first re-evaluate some of the core tenants covered in the 3rd phase of the ‘KHA Way’; Corporate Strategy. Determining where to begin this two-day session depends on how long the organization has been with us as a client. If we have been working with the firm for 3 – 5 years, we will spend some time assessing whether their values, vision, and hedgehog have changed. If the organization has been with us at least two years, we will start by reevaluating their offering alignment. Otherwise, we will start by evaluating the firms ‘5 Year Change Missions’ that were discussed in the previous year’s session, discussing whether or not the change mission has been completed or if the mission is still a valid indication of the direction the firm wants to go.

Once agreed upon, we will then lay out the organization’s 1 Year Plan, which details measurable, objective goals that must be completed by this time next year. Finally, at the annual strategy session we will break down your 1 Year Plan into quarterly targets. In the next quarterly strategy session, each leadership team member will be responsible for reporting on the completion of each quarterly target assigned to them.

During those quarterly strategy sessions, after each quarterly target is said to be complete or incomplete, we will reassess the 1 Year Plan and determine the next quarter’s targets that must be met to complete the 1 Year Plan on time. If there were any incomplete targets from the prior quarter they should be assigned again, either to the same or to a different person, depending on the situation. No quarterly target should incomplete two quarters in a row. If this happens to be the case, the validity of your one-year plan should be assessed.

Once the Annual or Quarterly Strategy Session has come to a close, it is each leadership team member’s responsibility to conduct either weekly or bi-weekly tactical sessions. These sessions are designed to break down the quarterly targets into bite size action items that are to be assigned out to each leadership team member’s respective teams and be completed before the next meeting. The goal is to have these action items slowly but surely inch your organization toward achieving each of its quarterly targets, and in turn, all items in your 1 Year Plan.

This system works and we, at KHA, are experts in designing these strategy sessions to fit your organization’s needs, ensuring that you have the tools to reach your goals each year. If you would like to see how our meeting cycle planning can help you, please give us a call. We would be happy to help.

At KHA Management Consultants, we work with mid-market industry leaders to identify what makes the organization, its stakeholders, and its’ employees tick. We facilitate Process Alignment with your organization’s key constituents to ensure buy-in, ownership, and a new way of thinking about the organization and its stakeholders amongst all levels. From a resource perspective, we primarily use our unmatched experience but also tap into the top-level resources such as those made available by Harvard Business Review, relevant strategic management authors, and MentorPlus. Some of those materials, frameworks, and lessons have been used in authoring this series.

KHA Management Consultants, the consulting department of KHA Accountants, PLLC, based in Flower Mound, Texas, is always looking for opportunities to work with key clients ready to take their organization to the next level. If you have a desire to improve, take the first step toward success with the strategic management experts, and contact us at 972-221-2500.

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